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Focus on your mission!
Regardless of what type of instruction you offer, you don't want you or your staff to be spending hours and hours on scheduling, accounting or client management. You want time to be spent on your mission! WebAccomplice can help you take care of the logistics of your business with ease, allowing you to give more of your time and energy to your clients and your mission.
Here's how WebAccomplice can help you manage your scheduling, accounting and client management:
Easy Scheduling
Once you have defined the parameters for the various lessons you offer, post them publicly and allow your clients to schedule with ease. This, alone, can be a huge time saver, but it's only the beginning!
Easy Attendance
Attendance can be recorded for each client with the push of a button. In many cases, accurate tracking of attendance can become important when/if progress is not being made as expected.
Automatic Lesson Reminders
For each type of lesson that you offer, set the reminder parameters and your reminder emails will go out automatically. You can have several reminders sent for each lesson, and they can go out before, during or after a lesson takes place.
Automatic Invoicing
There will be no need to sort through accounts to create customized invoices. Make your invoices automatic, and you will simply pick a day of the week for invoices. The scheduler will take care of the rest, and each family will get an invoice that reflects exactly what they owe.
Online Payments
You can allow your clients to submit their payments online, and all of your accounting will essentially take care of itself. A PayPal or Square account can be quickly connected to your scheduler, allowing clients to pay via credit card, Apple Pay, Google Pay, ACH bank account transfer, PayPal and Venmo. (*All Venmo payments would be business Venmo payments.)
Gift Certificates and Gift Links
If you are accepting online payments, you can allow clients to purchase gift certificates. Your clients can also share a gift links. A gift link is a link that your clients can share with family and friends allowing them to make a payment that will go directly to the client's account with you. Both are great options for holiday, birthday and shower gifts.
Client Portals
If you allow client portals, your clients will be able to log into their portal where they will be able to view information on lessons, fees, attendance, submitted payments and more. You choose how much information you want to display in the portals.
Client Management
You can customize views of student lists and schedules to display client info in conjunction with lesson times. Easily send emails, invoices or text messages to all of your clients or to subsets of current clients or waitlist clients.
Customizable Forms
Create your own customized forms which will allow you collect any type of information that you need from your clients. Your customizable forms can have radio buttons, checkboxes, text input fields, etc. Track all forms that have been submitted (and those that NEED to be submitted) easily from your scheduler.
Reports and Statistics
Easily pull reports on lessons, fees, payments, discounts, attendance and more. Most reports can be broken down by location, student, instructor and/or type of lesson.
... I have paid for other programs in the past and nothing compares to the Scheduler for functionality or cost... The cost is INCREDIBLE considering all that we can do with this program. You will not find a better program out there. Thank you Stephanie and crew!
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The Scheduler is hands down the best investment I have made in my ISR business. I have been using this software for 8 years and recommend it to all of my colleagues and student instructors. If you are looking to work smarter and not harder, this software will do that for you and more...
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The scheduler has been great for me personally and so helpful now that I've added other instructors. We have very specific swim lessons and scheduling needs, and Web Accomplice is an affordable way to make scheduling and accounting easier!
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