General Fee Structure
The standard scheduler fees are comprised of a base fee and a usage fee.
a.
The base fee is a $40 flat fee per instructor per year.
b.
The
usage fee can range from $0 to $200 per instructor per year, resulting in a maximum total standard fee of $240 per instructor per year. (Multiple locations incur no additional fees.)
Calculation of the Usage Fee:
The usage fee is measured by the number of lessons that have been assigned on each scheduler. The first 100 assigned lesson will be included in the base fee and will accrue no usage fee. After that, with each 100 additional assigned lessons, the usage fee will increase by $20, up to maximum usage fee of $200 for the year.
*Please note: an "assigned lesson" refers to a SINGLE lesson. So if you have a student who is in lessons 5 days a week for 6 weeks, that is going to count as 30 assigned lessons.
Essentially, the typical annual fee comes to $240, but it would be less than that if less than 1000 lessons are assigned.
There are two optional add-on features that incur additional fees: text messaging and custom forms.
a.
The add-on fees for text-messaging simply cover the carrier fees. Credits can be purchased to cover these fees. A $10 package will cover 1000 text messages and a $20 package will cover 2000 text messages.
b.
The custom form option will allow you to create customizable forms to collect any type of information that you need from your clients. Your customizable forms can have radio buttons, checkboxes, text input fields, etc. You can then track all forms that have been submitted (and those that NEED to be submitted) easily from your scheduler. Credits can also be purchased for forms. A $25 package will cover 200 submitted forms.
For teams of instructors or companies with multiple instructors, we have 2 options: the independent team option and the company console option.
a.
The independent team option is for teams of instructors who operate independently and collect lesson fees directly from the parents, but who want to present their availability to parents as team. In this option, the availability for all instructors can be displayed together on a single client site so that clients can see the availability for all instructors in one place. With this option, each instructor charges their clients directly, and each instructor pays for their own scheduler.
b.
The company console option
is for companies that handle the scheduling and accounting for a team of instructors. With the console option, you will receive an individual scheduler for each instructor within your company, and an additional console piece that ties those schedulers together. One of the benefits of a console is that you can define all of your settings (your lesson types, your fees, your invoices, your locations, etc.) in one place, and those settings will apply to all of your instructors. Another benefit is that the students for all of the instructors can be accessed in one place. The accounting for all of those students will also be streamlined and can be accessed in one place. The administrator will have full access to all parts of the system, and can control how much access each instructor has. With this option, all lesson fees collected will go to the company (instead of directly to the instructors), and the company pays for the scheduler.
The pricing for both team options is per-instructor and the fees accrue the same way that the charges for an individual scheduler accrue (as described in first section of this page). When deciding which team option is the best for your situation, since the pricing works out the same for either case, the deciding factor should be how you collect your payments. If you are all truly part of one company, and the clients make all of their payments to a single company, then the company console is the way to go. On the other hand, if clients are making payments to each instructor, then the independent team option would be the choice for you.
